Job description

CLASP’s Operations Team

CLASP’s operations have grown significantly over the past two years. The Operations Team at CLASP works in partnership with CLASP's program teams and other key stakeholders to ensure they have the information required to effectively deliver on the organization's mission. 

The Operations Team provides support to the organization on finance, reporting, HR, IT, office infrastructure, and management. CLASP uses best-in-class applications to ensure we work efficiently and with the right tools. As CLASP’s global portfolio continues to grow, CLASP is expanding it's team to ensure they have adequate capacity to deliver outstanding service to our stakeholders. CLASP is looking for motivated professionals who are excited to join a dynamic and diverse team and who are deeply committed to the organization's mission and values of collaboration, transparency, and service. 

About the role - Accountant

CLASP is seeking an Accountant to support the Operations Team to meet the organization’s rapid growth needs. Reporting to the Financial Controller, the Accountant will handle all aspect of Accounts Receivable (AR), partial to full Accounts Payable (AP), General Ledger Support for the monthly closing process and annual audit, as well as provide support to the regional offices regarding the finance function. This is a position with a high potential for growth, and a successful candidate will have a desire to maximize this role in terms of creating efficiencies and developing strong working relationships with both staff and vendors. This role will work across the organization and should possess a collaborative communication style. 

The Accountant will work in CLASP’s Nairobi office, and will work collaboratively with CLASP team members in the US, Europe, Latin America and Asia, conducting critical finance tasks and ensuring others on the finance team are set up to develop and execute objectives successfully. This will sometimes require working early mornings or late nights, to accommodate time differences.

 An Accountant's Key Responsibilities will include:

General Ledger Support- 60%

• Bank reconciliations.
• Checking employees’ timesheets to ensure timely submissions.
• Reconciling auto posted salary journal entries with payrolls.
• Creating monthly closing journal entries for prepayment, depreciation, payroll, and bank transactions including bank fee, credit card and tax payments.

Accounts Payable- 20%

• Reviewing and approval of vendor invoices for billing and coding accuracy.
• Ensuring proper documentation of related documents such as contracts, procurement, and credit reports as needed.
• Reviewing, reconciling, and approving employees’ expense reimbursement requests and credit card statements.
• Assisting for annual 1099 preparation.

Accounts Receivable- 10%

• Processing all payments and supporting documents.
• Reconciling payments with outstanding invoices, follow up with funders for payments.
• Generating and issue monthly invoices to funders.

Other support– 10%

• Supporting to program teams on budgeting, contracting and expense forecasting.
• Miscellaneous support as needed.

What You'll Need 

• 2-5 years of overall professional experience.
• Degree in accounting or finance. Experience with US GAAP a plus, but not required.
• Demonstrated comfort and fluency with Excel and numbers generally. Enjoying these will be vital to succeeding in this position.
• Impeccable organization, you are highly detail-oriented, and someone who gets a real sense of satisfaction from producing polished work and managing smooth and orderly processes. 
• Ability and willingness to perform a range of tasks - from audit prep to monthly reconciliation to assisting with project reports.
• A growth-mentality, you’re unafraid to shift, stumble, and grow within an ever-changing landscape.
• A commitment to diversity and inclusion. You're always asking: "whose voice is not at the table?" You have experience working with diverse teams and successfully navigating cross-cultural communication in both local and global contexts, and you deeply value creating a workplace that is supportive of difference. 

Skills & Competencies

• Ability to get things done: You are solutions-oriented, a problem-solver looking for the best solution to whatever challenge you're confronted with. You don't wait for instruction. Instead, you proactively look for ways to offer support and be of use. You are a master organizer and planner and consistently look ahead and anticipate needs before they arise.
• Flexible: You can manage a diverse set of team needs and aren't afraid to step outside your job description or comfort zone to help the team reach its goals. You're comfortable with shifting schedules and don't expect every day to go "as planned".
• A Problem Solver: A thought partner who takes great joy in tackling complex problems and prompts, figuring out creative solutions to financial questions. Independently investigates to get to the bottom of a problem.
• A Team Player: Nothing is beneath or above you. You are quick to always lend a hand, or two! You are able to earn influence without authority and naturally seek to support both small projects or large strategic goals.
• Detail-oriented: Meticulous and has excellent organizational skills. Able to work fast without cluttering desk or mind. A knack for project management and a love for bullet points.
• Mission-oriented: You believe in the mission of CLASP and are passionate about climate change, energy efficiency, and creating a more sustainable world. You believe that effective and strategic communications is essential for furthering that work. 

Compensation

CLASP provides its employees with a competitive salary that is benchmarked annually with other non-profit organizations. CLASP also provides a comprehensive benefits package, including fully paid health insurance for individuals and competitive rates for families/dependents, unlimited leave and all federal holidays, an impressive match of employee contributions to the retirement plan and a collegial office environment that supports professional development, wellness and flexible telecommuting options.

CLASP offers a competitive salary for the role based on the candidate’s level of experience.

CLASP is an equal opportunity employer. CLASP celebrates diversity and are committed to creating an inclusive environment for all employees. CLASP's goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. CLASP complies with all federal, state and local employment law in the countries we operate and is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity or expression, pregnancy, disability, political affiliation, personal appearance, family responsibilities, matriculation, genetic information, military or protected veteran status, credit information or any other characteristic protected under federal, state or local law. Each person is evaluated based on personal skill and merit. CLASP’s policy regarding equal employment opportunity applies to all aspects of employment, including recruitment, hiring, job assignments, promotions, working conditions, scheduling, benefits, wage and salary administration, disciplinary action, termination, and social, educational and recreational programs.